Administrative assistants keep offices running, but that work can be hard to show on paper. The trick is to count it: calendars managed, events organized, budgets tracked and hours saved for the people you support.
The example below shows an executive assistant with seven years of experience. It lists the software employers ask for and turns daily tasks into achievements with clear numbers.
Below you'll find summary examples for different levels, the skills to include, bullet points you can adapt and tips from the way recruiters read administrative assistant resumes.
Two or three sentences at the top of your resume: who you are, your strongest result and what you're looking for. Pick the one closest to your level and make it yours.
Entry-levelOrganized and friendly office assistant with 1 year of front-desk experience at a dental clinic. Handles 60+ calls a day, schedules appointments and keeps records accurate.
Mid-levelAdministrative assistant with 4 years of experience supporting a sales team of 20. Manages expenses, schedules and CRM data, and trains new hires on office systems.
SeniorSenior executive assistant with 12 years of experience supporting CEOs and boards. Leads a team of 3 assistants and manages a $500K office budget.
Screening software compares your resume with the job ad, so use the same words the employer uses, but only for skills you really have. Put the most relevant ones first.
Show soft skills in your bullet points rather than listing them alone: "trained 6 new hires" proves leadership better than the word itself.
Start with a strong verb, say what you did and end with the result, ideally a number. Adapt these to your own work and never claim results you can't back up.
Calls a day, meetings a week, people supported, events planned, budgets managed. Numbers make ordinary tasks look like the achievements they are.
Microsoft 365, Google Workspace, Zoom, Concur and CRM tools are common filters in job ads.
Processes you improved or money you saved set you apart from assistants who only list duties.
Your resume is a sample of your work. Clean formatting and zero typos matter more here than almost anywhere.
Still unsure? Our team answers every message, usually within one business day.
Contact SupportCalendar management, Microsoft Office or Google Workspace, data entry, travel and event planning, plus soft skills like organization, discretion and communication.
Use relevant experience from school, retail or volunteering: scheduling, handling cash, customer service, organizing events. Add office software skills and a certificate such as MOS.
Yes, if it's strong (above 60 words per minute) and the job involves a lot of typing.
See all resume examples, check yours with the free ATS resume checker, browse resume templates or read how resumes differ by country.
Start from this example or a blank page. Edit it on the page, run the ATS checks as you go and download a clean PDF.
